Microsoft Word Copilot Training

Description

This course introduces you to Microsoft Word Copilot, an AI-powered assistant designed to streamline document creation and editing, transforming the way you work with text, visuals, and structure in Word. You’ll learn how to harness Copilot’s capabilities to create documents from scratch, refine and enhance existing content, and seamlessly integrate images and SmartArt. We’ll cover essential skills for generating high-quality prompts, structuring outlines, and visualizing complex information.

By the end of this course, you’ll have a solid understanding of how to use Copilot to create polished documents with minimal effort. You’ll be equipped to generate structured content quickly, incorporate AI-generated visuals, and utilize advanced tools for productivity and creativity. Whether you’re drafting reports, preparing presentations, or organizing complex information, Microsoft Word Copilot will enhance your workflow and empower you to create professional documents efficiently.

Learning Objectives

• Understand the core features of Microsoft Word Copilot, including document creation, content enhancement, and AI-driven prompts.
• Develop the ability to craft effective prompts to generate documents from scratch, tailor content style, and adjust document structure as needed.
• Learn techniques for modifying and refining existing documents, including summarization, adding depth, and visualizing content in structured formats.
• Gain proficiency in generating and integrating images using DALL-E 3, selecting appropriate aspect ratios, and incorporating visuals into documents.
• Master the use of Copilot for creating SmartArt and other visual elements to enhance document presentation and illustrate key ideas effectively.
• Acquire skills in creating document outlines for seamless PowerPoint slide generation, supporting effective presentation creation from structured text.

Course Outline

Overview of Microsoft Word Copilot

What is Word Copilot?
Key features and capabilities.
Benefits of using Copilot for document creation and editing.

Setting Up for Success with Copilot

Accessing Copilot in Word.
Basic navigation and usage tips.

Creating Documents from Scratch with Copilot

Crafting effective prompts for different document types and styles.
Examples of common document types: letters, reports, and sketches.

Modifying Existing Documents

Adjusting document granularity.
Creating summaries and adding depth.
Structuring content with Copilot’s guidance.

Rewrite and Revise

Using Auto Rewrite for efficient revisions.
Making specific edits and visualizing content structure as a table.

Creating Outlines with Copilot

Generating structured outlines with H1, H2, and H3 headings.
Switching to Outline Mode for further development.

Creating a Slide Show Outline for PowerPoint

Formatting document text for PowerPoint slide creation.
Exporting outlines to PowerPoint using Insert > New Slide > Slides from Outline.

Working with Images Using Copilot

Introduction to image creation in Word with DALL-E 3.
Best practices for crafting prompts and avoiding copyright issues.
Using Copilot to generate prompts that align with content needs.

Generating and Inserting Images

Replacing prompts with generated images.
Using different aspect ratios: square, portrait, landscape, and banner.
Saving images for reuse and accessing Microsoft 365 licensed stock images.

Using SmartArt with Copilot

How Copilot recommends SmartArt diagrams based on content.
Generating and inserting SmartArt into the document.
Tips for managing multi-level content within SmartArt.

Creating Forms

Generating form text with Copilot’s assistance.
Adding form elements such as checkboxes and radio buttons.
Converting text-based forms into structured tables for easier data entry.
Finalizing the form layout and styling for a professional appearance.

Creating Brochures

Generating brochure text and key messaging.
Utilizing a multi-column layout for organized content flow.
Exploring the table-based approach for structured brochure design.
Generating and incorporating relevant images.
Designing and creating an attractive cover page for the brochure.